Event Examples Academic Conference 02

Number of Participants：: 500 People
Duration of Event：: 2 Days
Main Venue：: Biwako Hotel

The Biwako Hotel, possessing a grand open space which overlooks Lake Biwa, can accommodate gatherings of up to 1,000 people.

This example is a medical conference attended by 500 medical professionals that is held in a hybrid format, with online participation also possible, and a reception held in the evening at the former Lake Biwa Hotel, the "Biwako Otsukan," located about 10 minutes away by car.

Day 1

The event’s operations committee will meet in the morning, and begin with an opening ceremony followed by symposiums and discussion panels on healthcare in the afternoon.
In the evening, the event will move to the multi-purpose hall at the Biwako Otsu-kan for a reception.

Registration

Registration is held in the lobby where a grand view of Lake Biwa stretches out before you. There is also a cloakroom across from the registration desk to ensure a smooth welcome for all participants.

Event Operations Committee Meeting

The medium banquet hall “Rose” is used. This venue is equipped with a dedicated line for communication service, providing a fast and stable Internet environment for online meetings.

Theater-style:: 280 person capacity
School-style:: 180 person capacity

Symposiums and Panel Discussions

The main banquet hall “Ruri” overlooks Lake Biwa from the foyer and is designed to resemble the bottom of the lake, including a gorgeous chandelier representing tens of thousands of migrating fish. It can be divided into three sections according to the number of participants and purpose for use.
For this event, the venue will be divided into two sections.

Theater-style:: 300 person capacity per room (1,000 person capacity for all rooms)
School-style:: 190 person capacity per room (750 person capacity for all rooms)

Reception

In the evening, a reception will be held in the multi-purpose “Momoyama” hall of the Biwako Otsu-kan. Western course and buffet meals will be served in the hall, which still retains strong classical traces of the time period when it was the former Lake Biwa Hotel.

Seating:: 30-80 person capacity
Standing Buffet:: 30-100 person capacity

Day 2

In addition to the large banquet hall “Ruri” used on the previous day, a small banquet hall will be utilized to hold lectures, symposiums, and smaller presentations at the same time. Company exhibitions will also be held in the foyer.

Lectures and Symposiums

There are nine small banquet rooms available with flexible layouts for breakout sessions, office space, waiting rooms, small dinners, etc. The largest room, “Orange Brown,” will be used for this event.

Theater-style:: 120 person capacity
School-style:: 70 person capacity

Expected Facility to be Used

Biwako Hotel

Convention Facilities (with Accommodation)

The conference hall, with its 900㎡ area and 7-meter-high ceiling, can be used for a variety of gatherings, including large-scale ceremonies and international conferences, while the smaller hall overlooking Lake Biwa can be used for various situations such as conferences or trainings.

The conference hall is equipped with a luxurious chandelier depicting tens of thousands of migrating fish to create the feeling of being at the bottom of a lake, and can also be divided into separate rooms depending on the number of people in attendance or the purpose of your event.

Guests here can relax both body and soul by enjoying the magnificent view of Lake Biwa from all lake-view rooms, and soaking away the fatigue of conferences in the natural hot spring ""Ruri-no-yu"".

Yanagasaki Lakeside Park - Biwako Otsu-kan

Unique Venues

The Biwako Otsu-kan is the former Biwako Hotel, which was an international hotel built in 1934, and the building is registered as a tangible cultural property of Otsu City.

It has a hall and several medium and small meeting rooms that can be used for various purposes such as seminars, lectures, conferences, and meetings.

On the nearby premises, there is also a rose garden which is one of the largest in Shiga Prefecture, and a pier for the cruise ship ""Michigan.""

This facility is a great location to enjoy a relaxing garden walk and experience the fresh lakeside breeze before or after your MICE event.